MANAGEMENT
SOFTWARE
event, convention, congress
SOFTWARE
event, convention, congress
An event management software is a computer application designed to support the planning, organisation and management of events, conventions and congresses. It is innovative and hi-tech software. It is an invaluable working tool for organisers, powerful in offering exposure to sponsors and instrumental in the participants‘ active engagement.

ALL SOFTWARE
Necessity is the mother of invention
“The need, which had grown over the years, was for Tecnoconference to develop IT products designed for events and training. This is why, in 2000, Meetbit was born. An in-house software house able, with its own R&D department, to design a complete and up-to-date suite of software designed and tested for the management of fully integrated onsite, virtual and hybrid events. A great vision that, in the early days, allowed us to foresee the upcoming changes in events management and enjoyment.”
Lisa Grotti | CEO Tecnoconference – TC Group
Below are the benefits, features, software and user manual of the best management suite for events, conventions and conferences.
I. WHAT IS IT
The set of applications has given life to the Meetbit suite. A unique and highly complex software system for the management of events, conventions and conferences with a modular design. The software suite offers, by its very nature, incredible advantages:
II. GOALS
With the software in the Meetbit suite, you satisfy all the demands of your event at every stage: before, during and after. You will be able to:

ACCESS A WEBSITE
dedicated to the event, personalised and customisable, to ensure its maximum circulation

PROVIDE PARTICIPANTS WITH AN APP
also customised, in layout and graphics, to enhance the event’s accessibility

IMPROVE ENGAGEMENT
of your audience, by actively involving them with surveys, Q&A, social & chat services and interactive games

MANAGE THE PRESENTATIONS
of speakers, facilitating their booking and ensuring smooth scheduling for you

DISPLAY ALL POSTERS
always have an easily accessible display to ensure maximum visibility for your sponsors

CONTROL OVER ACCESS
automatic registration and accreditation for the participants and for you data useful for planning future events

GUARANTEE ECM, RES & FAD COURSES
the Agenas (Agenzia Sanitaria per i Servizi Sanitari Regionali) recognised platform allows users to carry out tests and regularly obtain ecm credits
IV. CASE STUDY
Alberto Boccanelli, Sales Director of Tecnoconference, tells us how the software of the Meetbit suite was applied to the event “ESOF – European Science Open Forum 2020” held in Trieste from 2 to 6 September 2020, commissioned to Tecnoconference by the “Fondazione Internazionale Trieste per il progresso e la libertà delle scienze”. The largest hybrid association event held in the year 2020, in the midst of a pandemic, with record numbers:
CHALLENGES
“The great changeability of the COVID restriction rules meant that we could not finalise the format of the event (residential, hybrid or virtual) until 70 days prior to the event,” explains Alberto Boccanelli, Sales Director Tecnoconference, who carried out and ran three projects in parallel while waiting for the event format to be defined.
The event, the largest cross-network of researchers at European level, was attended by around 1,000 speakers from all over Europe as well as 4,000 attendants. The ever-changing rules on international travel meant that many researchers also participated as remote speakers. However, as it was not possible to predict which speakers would be present and which would be remote, Alberto continues, the event was managed ‘last-minute’, session by session thanks to all the built-in systems of the Software Suite.”
BASIC SOFTWARE SERVICES
“Seven rooms at the TCC + a further four virtual rooms with listening areas were set up with servizi audio and video projection services via four 500×300 ledwalls in the expo area.
To enable full hybridisation, each room was set up with video projection. In the main hall, translation into Italian Sign Language (LIS) with remote interpreters (London and Amsterdam) was successfully tested in addition to the classic BOSCH NG infrared simultaneous translation service with simultaneous translation booths.”
MEETBIT SUITE SOFTWARE
“Tecnoconference provided its proprietary LIVEbit platform for the remote use of the eleven room sessions, the interaction and networking between participants, and the remote connection of 700 speakers.
Among others, we provided our Event Tool APP through which it was possible to enjoy all scientific content, live and on demand, in real time and in sync with the slide centre activities.”
PIONEERING PROPOSALS
“In addition, a TV studio green screen area was designed and developed – and not confirmed due to changes in needs at a research level – in 6 halls for the organisation of theory-practice sessions with customised digital backdrops for an immersive experience in thematically differentiated settings.
Other interesting project – which was also not implemented due to the drop in the number of attendees in presence instead of those connected remotely – was the activation of the Tecnoconference AR platform for Augmented Reality with the aim of making innovative engaging content available to participants on site within the networking area in addition to all the available scientific content.”
ASSIST
“The event was managed by a team of 46 technicians and a Project Manager”
RESULTS
“The format,” Alberto concludes, “for the way it was set up, for the first time completely hybrid, was recognised by EuroScience as a new standard for future events thanks to the extreme smoothness with which it was possible for people to interact in presence and remotely.
Out of an audience of 1,000 speakers, we recorded a 4% no-show rate at such a difficult time as September 2020, which is unique even compared to traditional events… I would say a real success.”