Case History

25th Ministerial Meeting OSCE

07/01/2019 - Fiera Milano Congressi

The event: 

On December 6 and 7, the 25th Ministerial Meeting of the Organization for Security and Cooperation in Europe (OSCE) was held in Milan. Fiera Milano Congressi hosted the event, which closes the Italian rotating presidency of the international organization based in Vienna. Foreign ministers from the 57 member states and the 11 partner countries of the organization took part in the meetings.



The request:              

We have been selected for the proven experience that binds us to Fiera Milano Congressi in the management of major events including the 2014 European Semester, the EXPO 2015 and the last meeting of the Dalai Lama. In this case, we aimed to guarantee the perfect execution of the interpreting service and to offer a performance in line with the authoritative nature of the event.


Our solution

As the only Italian partner of the global Congress Rental Network founded by BOSCH, we have made available our extensive technology and profound expertise in the management of Simultaneous Interpreting and Conference System.


The event employed 5 rooms with interpreting service for a total of 400 BOSCH Conference System microphones and 34 interpreting booths in line with European safety regulations, as well as two rooms reserved for the press conference.


The most important speeches of the event took place in the Silver plenary hall in the presence of 1000 participants in which 82 Conference System and 7 cabins for the interpreters were installed.


In the three main rooms we installed 3 Panasonic Autodome cameras with the TC Group proprietary remote control software that allows automatic video capture of the delegates when they take the floor.


All video speeches were then transmitted to major national and international media including RAI CNN, BBC.




Final result

 

A meticulous event planning ensured a prfectservice execution and organized technical coordination.

Flexibility and collaboration have dealt with the variables inherent in a complex event like this for the number of interventions and speakers involved.

OSCE and Fiera Milano Congressi expressed overall satisfaction with the service rendered.




The event in numbers


2700 participants

1000 people in the plenary hall

400 Conference System BOSCH

34 interpreter booth

7 languages simultaneously interpretation

9 Autodome cameras

17 technicians involved



Bridge of Peace 2018

15/11/2018 - Bologna

The event: 

From 14 to 16 October, the 32nd international event of the "Spirit of Assisi" was held at 12 Bologna locations, bringing together religious leaders, cultural figures and politicians from around the world united in the construction of the "Bridge of Peace" "To reiterate that peace is always possible and war is a defeat for everyone. The meeting, inaugurated in 1986 by Pope John Paul II and carried out by the Community of Sant'Egidio, was one of the most important inter-religious meetings of 2018. The 34 panels of the event discussed the challenges of the globalized world: from migrations , to forgotten wars, from the environment to information.



The request:              

Under the management of the Community of Sant'Egidio, we aimed to ensure perfect direction and execution of all technological services during the event, a especially complex challenge because the event venues were located in 12 different locations, with the opening of the conference in the plenary hall of the Palazzo dei Congressi and the closing with a public ceremony in Piazza Maggiore. The second requirement was to maximize the resonance of the event through the simultaneous interpretation service, video recording and dissemination of the speeches through the Internet in order to reach a world audience.


Our solution

We have put in place all the experience and expertise that distinguishes us as the Italian representative of the Congress Rental Network, the worldwide network of official BOSCH technology providers for managing the complexity of the interpretation service: a total of 43 interpreting booths and 2500 receivers and 20 technicians involved in the 12 event locations.


We have also made the filming and digital audio video recording of all the speeches for the online streaming in the desired language.


The closing ceremony of the event took place in Piazza Maggiore where we installed 6 interpreting booths inside the cloister of the Basilica of San Petronio in order to provide the audio signal in six languages.


Finally, an area was set up for the organizational and operational secretariat of the event inside the Hotel Carlton with a total of 60 computers connected to Rome headquarters.



Final result

 

It was a complex work in the design phase for the planning of vehicles and technicians, due to the multiplicity of offices located mainly in the city center, subject to traffic limitation. A good design, combined with experience, always manages to simplify complexity and to foresee any critical issues.


At the end of the event, the organizer was extremely satisfied with the quality of the service performed.


Manifattura Tabacchi

23/10/2018 - Firenze

The event: 

Last summer the ex-Manifattura Tabacchi of Florence reopened its doors to the public with a large program of events that spiced up the Florentine summer. It is an industrial complex of about 100,000 square meters that has been upgraded with the ambition of becoming an alternative meeting space complementary to the historical center, open and connected with the city and the surrounding area. 


As a Technology Partner we have taken care of the architectural lighting of the location and the audio-lighting systems for concerts that have involved thousands of spectators.




The request:              

The client's goal was to create a modern environment in line with the vintage air of space, able to adapt to the different types of events that would be hosted.



Our solution

For the lighting of the main square we have proposed string lights designed for an intensive outdoor use and therefore highly resistant to sun and rain. More than 300 meters of string lights to recreate a starry sky in the square of the clock, the main venue of events.


One of the architectural peculiarities of the former industrial plant that has been highlighted by the lighting project is the clock tower that rises above the square.


For the events we have set up audio-video systems for the and we have offered technical assistance for the DJ sets and concerts.





Final result

 

The string lights has proved to be the ideal solution for decorating and lighting up the summer nights.


Our AV technicians have managed among the summer events, the Festival au Desert and the Florence Folks Festival, a popular urban festival where tradition and modernity coexist, local and international dimension through music, food and conviviality.



The EUI broadcast studio makes its debut with the BBC

17/10/2018 - Fiesole, Badia Fiesolana

The event: 

On September 17, the European University Institute's video-recording studio made its debut with the broadcasting of a live interview for BBC News.

A high-level test for the audio-visual system installed by our Installations Business Unit in the headquarters of the EUI at the Badia Fiesolana of San Domenico di Fiesole.


 



The request:              

The European University Institute is an international organization for doctorate and post-doctorate studies and research, that brings together 23 of the Member States of the European Union. Based in the Badia Fiesolana of San Domenico di Fiesole, a few kilometers from the center of Florence, it is one of the main academic centers of the continent, a forge of ideas and cultural debates, as well as promoter of the State of the Union, a high-level international conference which every year takes to Fiesole Heads of State and Government, officials and members of the European parliament, representatives of civil society, opinion leaders, exponents of the business world and the academic world.

In recent years, online training events have also increased, such as videoconferences and webinars, promoted by the organization in order to reach an ever wider audience.

The EUI has therefore created its own multimedia recording studio within its headquarters, to amplify the dissemination of training content. For the design and implementation of this multimedia space have relied on our experience.





Our solution

We have designed and installed an audiovisual system for a video recording studio with cutting-edge technology, thanks to the experience gained in the creation of TC Lab, our multimedia broadcast studio equipped with Green Screen permanently set up at our Florence office.


In particular, we have taken care of the installation of a lighting system that allows the setting of the intensity of the lighting and of the color temperature in the shooting room; an audio system controlled by a personal computer at the control room and the video equippment with camera, control monitor, teleprompter and video direction.


Through the PC installed in the technical room it is possible to make streaming and videoconferences. The studio is also set up to interface with external connections such as televisions / broadcast studios. 






Final result

 

The broadcast studio made its debut during a live interview with BBC News: the studio's audiovisual setting and the connection of the interview via Skype, were handled by our staff, the BBC journalist congratulated the quality image and connection and has shown interest in repeating this experience in the future.


ISCAS 2018

26/06/2018 - Firenze, Firenze Fiera

The event: 

International Symposium on Circuits & Systems ISCAS is the flagship world conference of IEEE Circuits and Systems Society (CAS), main forum for networking and debate on research, design and implementation of circuits and systems.


The event was organized by The Office agency with technological support by Tecnoconference TC Group. More than 1500 participants joined ISCAS 2018 symposium which was hosted at Firenze Fiera congress exhibition center from May 27th to 30th.

 




The request:              

For ISCAS 2018 world event our objective was to guarantee the correct execution of works, supplying technological services to simplify operational management into rooms with all speakers presentations as scheduled. Furthermore the aim was to facilitate online consultation of scientific contents by IEEE International Society members, which gathers more than 420,000 people in 160 countries worldwide.




Our solution

The program was divided into lectures, interventions and seminars in 15 rooms within the exhibition area. TC Group presentation management software was used to organize all the projections in progress. Once the slide contributions of speakers are loaded, our system assign them automatically to the respective rooms, as established in the program. In case of last-minute changes our software automatically updates venue monitors with rooms situation in real time.

The software integrates with TS Desk application developed by our Meetbit software house. The system, simple to use, allows to reduce the number of staff involved in technical management inside rooms. It is particularly advantageous during large events with many rooms involved.

For ISCAS 2018 we have set up 11 rooms with Pipo mini pc, this to limit the number of technicians involved in just 4 operators, thus containing costs for professional resources employed.


Slides presented by speakers have been acquired thanks to Easyrec software. The system acquires the entire audio and video track of interventions for creating an exact digital replica of what exposed in the hall. Recordings were uploaded online and in real time on ISCAS platform to allow access to conference's contents even remotely.





Final result

 

ISCAS 2018 event ended with a large number of visitors, but also with 900 presentations lasting -each about 20 minutes' long- managed and transformed into online digital documents made accessible for IEEE community of researchers and experts. This was possible thanks to integration between TC Group software solutions.


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