Case History

Adventure Travel World Summit 2018

30/01/2019 - Montecatini Terme

The event: 

First Italian edition of the Adventure Travel World Summit (A.T.W.S. 2018). The city of Montecatini Terme (PT) has hosted the most important international event dedicated to adventure and outdoor tourism

The organization was curated by A.T.T.A. (Adventure Travel Trade Association),Toscana Promozione Turistica and the Municipality of Montecatini Terme. 750 members from around the world were involved: Tour operators, journalists, influencers, tourism agencies and industry partners.



The request:              

We have been chosen to provide a quality technical service, as well as to engage and amaze the international guests as requested by the customer and the organizer.


Our solution

The Opening ceremony took place at the Teatro Verdi in Montecatini Terme in a plenary hall equipped with a maxi Ledwall 10x5

During the speechs, Slidebit, our presentation management software has helped to spectacularize the sessions thanks to the dynamic projection layout customizable for each session, with animated graphics.

In addition to the main room, we have also managed four different locations within the municipality of Montecatini Terme. The operational direction has coordinated the development of the event with a flexible and coordinated technical assistance.




Final result

 


The scenographic set-up of the plenary room has attracted the praise of participants and organizers for the perfect execution of the requested services. 

The most tangible testimony of satisfaction for the work done by our team comes from the same company A.T.T.A .: "Thank you and your entire team for the amazing job - we loved working with you". Amber Silvey, Event Operations Director. Adventure Travel Trade Association



25th Ministerial Meeting OSCE

07/01/2019 - Fiera Milano Congressi

The event: 

On December 6 and 7, the 25th Ministerial Meeting of the Organization for Security and Cooperation in Europe (OSCE) was held in Milan. Fiera Milano Congressi hosted the event, which closes the Italian rotating presidency of the international organization based in Vienna. Foreign ministers from the 57 member states and the 11 partner countries of the organization took part in the meetings.



The request:              

We have been selected for the proven experience that binds us to Fiera Milano Congressi in the management of major events including the 2014 European Semester, the EXPO 2015 and the last meeting of the Dalai Lama. In this case, we aimed to guarantee the perfect execution of the interpreting service and to offer a performance in line with the authoritative nature of the event.


Our solution

As the only Italian partner of the global Congress Rental Network founded by BOSCH, we have made available our extensive technology and profound expertise in the management of Simultaneous Interpreting and Conference System.


The event employed 5 rooms with interpreting service for a total of 400 BOSCH Conference System microphones and 34 interpreting booths in line with European safety regulations, as well as two rooms reserved for the press conference.


The most important speeches of the event took place in the Silver plenary hall in the presence of 1000 participants in which 82 Conference System and 7 cabins for the interpreters were installed.


In the three main rooms we installed 3 Panasonic Autodome cameras with the TC Group proprietary remote control software that allows automatic video capture of the delegates when they take the floor.


All video speeches were then transmitted to major national and international media including RAI CNN, BBC.




Final result

 

A meticulous event planning ensured a prfectservice execution and organized technical coordination.

Flexibility and collaboration have dealt with the variables inherent in a complex event like this for the number of interventions and speakers involved.

OSCE and Fiera Milano Congressi expressed overall satisfaction with the service rendered.




The event in numbers


2700 participants

1000 people in the plenary hall

400 Conference System BOSCH

34 interpreter booth

7 languages simultaneously interpretation

9 Autodome cameras

17 technicians involved



EVRS 2018

22/11/2018 - Praga

The event: 

The European Vitreo Retinal Society chose Prague as the destination for the 2018 European Congress. 

For 3 days, from August 30th to September 2nd, 500 experts met to present the latest industry news at the Rudolfinum auditorium, a spectacular neo-Renaissance building. Czech Philharmonic Orchestra.



The request:              

As a technological partner we have worked in close synergy with the other suppliers involved with the aim of providing a quality technical service. The client needed our expertise in project management and design in order to obtain an impeccable result without surprises.


Our solution

For the three days of the event we have provided state of the art A/V Technologies and our IT solutions for events

The most spectacular technological solution was the use of an 8x4,5 mt ledwall placed on the stage of the Dvorak Hall, internationally renowned concert hall embellished by a majestic organ that rises on the stage. 

The regular progress of the speeches was also guaranteed by Slidebit, our presentation management software, which effectively managed contributions and presentations by international speakers.




Final result


The service put in place has earned the praise of the organizers with numerous appreciations received during the conference days for the availability and flexibility shown by our team.


Bridge of Peace 2018

15/11/2018 - Bologna

The event: 

From 14 to 16 October, the 32nd international event of the "Spirit of Assisi" was held at 12 Bologna locations, bringing together religious leaders, cultural figures and politicians from around the world united in the construction of the "Bridge of Peace" "To reiterate that peace is always possible and war is a defeat for everyone. The meeting, inaugurated in 1986 by Pope John Paul II and carried out by the Community of Sant'Egidio, was one of the most important inter-religious meetings of 2018. The 34 panels of the event discussed the challenges of the globalized world: from migrations , to forgotten wars, from the environment to information.



The request:              

Under the management of the Community of Sant'Egidio, we aimed to ensure perfect direction and execution of all technological services during the event, a especially complex challenge because the event venues were located in 12 different locations, with the opening of the conference in the plenary hall of the Palazzo dei Congressi and the closing with a public ceremony in Piazza Maggiore. The second requirement was to maximize the resonance of the event through the simultaneous interpretation service, video recording and dissemination of the speeches through the Internet in order to reach a world audience.


Our solution

We have put in place all the experience and expertise that distinguishes us as the Italian representative of the Congress Rental Network, the worldwide network of official BOSCH technology providers for managing the complexity of the interpretation service: a total of 43 interpreting booths and 2500 receivers and 20 technicians involved in the 12 event locations.


We have also made the filming and digital audio video recording of all the speeches for the online streaming in the desired language.


The closing ceremony of the event took place in Piazza Maggiore where we installed 6 interpreting booths inside the cloister of the Basilica of San Petronio in order to provide the audio signal in six languages.


Finally, an area was set up for the organizational and operational secretariat of the event inside the Hotel Carlton with a total of 60 computers connected to Rome headquarters.



Final result

 

It was a complex work in the design phase for the planning of vehicles and technicians, due to the multiplicity of offices located mainly in the city center, subject to traffic limitation. A good design, combined with experience, always manages to simplify complexity and to foresee any critical issues.


At the end of the event, the organizer was extremely satisfied with the quality of the service performed.


Manifattura Tabacchi

23/10/2018 - Firenze

The event: 

Last summer the ex-Manifattura Tabacchi of Florence reopened its doors to the public with a large program of events that spiced up the Florentine summer. It is an industrial complex of about 100,000 square meters that has been upgraded with the ambition of becoming an alternative meeting space complementary to the historical center, open and connected with the city and the surrounding area. 


As a Technology Partner we have taken care of the architectural lighting of the location and the audio-lighting systems for concerts that have involved thousands of spectators.




The request:              

The client's goal was to create a modern environment in line with the vintage air of space, able to adapt to the different types of events that would be hosted.



Our solution

For the lighting of the main square we have proposed string lights designed for an intensive outdoor use and therefore highly resistant to sun and rain. More than 300 meters of string lights to recreate a starry sky in the square of the clock, the main venue of events.


One of the architectural peculiarities of the former industrial plant that has been highlighted by the lighting project is the clock tower that rises above the square.


For the events we have set up audio-video systems for the and we have offered technical assistance for the DJ sets and concerts.





Final result

 

The string lights has proved to be the ideal solution for decorating and lighting up the summer nights.


Our AV technicians have managed among the summer events, the Festival au Desert and the Florence Folks Festival, a popular urban festival where tradition and modernity coexist, local and international dimension through music, food and conviviality.



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